Getting Used to a New Project Management Tool
With time, it becomes necessary to invest in a new project management tool which addresses all the challenges you have been having when it comes to managing your projects.
With time, it becomes necessary to invest in a new project management tool which addresses all the challenges you have been having when it comes to managing your projects. As much as getting a new application is necessary, not everyone within the team will share similar sentiments. There are those people who are likely to resist the new project management tool, not because it is complex or ineffective, but because they dont like changes. However, this should never make you give up on effective project management software which will boost your operations. Below are some ways to address this form of resistance.
One of the things that you can do to simplify the transition phase is to allow your team to understand the real benefits of the project management tool. Explain to them how the tool helps in expense tracking and recording their efforts. They will appreciate it more if they understand how sit actually simplifies their roles.
Secondly, take the necessary steps to simplify using the project management software. For instance, if they can easily access the tool by clicking on a link on their desktop then this makes things pretty simple for your team. You can also allow the staff members who understand how to use this tool for online project management to explain to rest. This is going to be cheaper, and in some cases, more effective than formal training.
It is also important for you to explain to your team that the new tool is going to be used in the long term. You may be experiencing a lot of non-cooperation mainly because your team still thinks that the other alternative is likely to come back. In fact, remove the older version from the server so that they have no other option but to make use of the new software program to help them manage their projects.
You should also make sure that all the necessary settings are configured to simplify project collaboration. The basic activities like automation of reports and expense tracking should be configured from the very first day. Make sure the software also automatically sends email alerts to all members of the team. Make sure you make user guides easily accessible for your team. Make sure you understand how to use this software well enough so that you can set the right example to your team.
Web project management is very convenient because all team members can access data regardless of their location. So long as the software is simple to use and effective then every member of your team should be able to embrace it with time. You should always present a demo version before implementing the real software. This helps you to predict some future challenges and form better ways to address them. For instance, you can prepare for formal training early enough so that the whole team can learn how to use the new project management software. Remember that it may take time before everyone learns to use the new application but in the long run, it will become a huge success.
Resources: Boris Nobel is the author of this article on web project management. Find more information, about project management tool here